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Information for Faculty and Staff

This page contains documentation related to the administrative and policy framework for Graduate Study at the Cave Hill Campus

If you do not find the document you need please contact our office at

Regulations, Guides and Policies

  • Graduate Studies Guide for Students and Supervisors (PDF)
  • Guidelines for the Preparation of Manuscript Based Theses (PDF)
  • Guidelines for Examination of a Thesis (PDF)
  • Guidelines for chairing a PhD Oral Examination (PDF)
  • Intellectual Property Rights Policy (PDF)
  • Manual of Administrative Procedures for Graduate Studies (PDF)
  • Regulations for Graduate Degrees and Diplomas (PDF)
  • Thesis Guide 
  • University Policy on Plagiarism (PDF)
  • A new policy and procedure for the examination of MPhil and PhD theses (PDF)
  • Student Charter

Proposals for new programmes 

  • Credit System for Postgraduate courses (PDF)
  • Guidelines and template for submission of Proposals for Graduate Diploma and Taught Masters programmes (WORD)
  • Guidelines and template for submission of Proposals for MPhil/ PhD programmes (WORD)
  • Template for submission of graduate courses (WORD)

Scholarships and Funding

  • Staff Research Award Application Form (3 copies required) (PDF) (MS WORD)
Meetings are held in October, January, May each year as listed in the Campus Academic Diary.  Complete applications must be submitted two (2) weeks ahead of the scheduled meeting date.
  • Staff Reporting Form (PDF)


♦ Research Paper / Thesis Submission and Examination forms

  • Step-by-step guide for Submission of a Thesis for Examination (PDF)
  • Step-by-step guide for Submission of a Research Paper / Project / Case Book for Examination (PDF)
  • Recommendation for Thesis Titles and Examiners (PDF) (MS WORD)
  • Certificate of Completion of Thesis/Research Paper/Project (PDF) (WORD)


General Forms

  • Supervisor's Progress Report of Research Students (PDF) (MS WORD) (due Jan 30 and July 30 every year)
  • Claim Form for External Examiners (PDF)
  • Referee Report form (PDF) (WORD)
Schedule of meetings last updated April 13, 2017

Schedule of remaining meetings of the Campus Committee for Graduate Studies and Research to the end of Academic Year 2017-2018
Applicable to:            Faculty and Staff
 Committee Considers  
Documents received  by 4:30 pm1
 Will be considered at the  meeting of:
Proposals for new and revised programmes; new and revised courses; changes to course assessment, etc.
All course and programme proposals are to be submitted to the Campus Committee through the relevant Faculty sub-committee for Graduate Studies and Research.
Guidelines related to format and process are in the Faculty and Staff Document Library section of this website
Wednesday August 9, 2017                               
Tuesday September 12, 2017

at 10:00 am

Tuesday January 02, 2018  

Tuesday January 16, 2018  

at 10:00 am 
Tuesday April 24, 2018
Tuesday May 8th,

at 10:00 am

Schedule of Research Award committee meetings to end of Semester 2, 2017-2018
Applicable to:            Postgraduate students; Academic, Senior Administrative and Professional staff
Meeting Considers
Completed applications received by 4:30 pm1 on:

Will be processed at the meeting of:
 Campus Research  Awards Committee  Award of research funds  for Staff and Research  Students Thursday August 31, 2017
Thursday September 14, 2017

at 10:00 am
 Thursday January 4, 2018
Thursday January 18, 2018

at 10:00 am

Friday May 4, 2018

Thursday May 17, 2018

at 10:00 am
Applications received after the deadline dates for any meeting will be considered at the subsequent meeting of the relevant Committee.

Graduate Studies and Research
Tel.: (246) 417-4000   Fax: (246) 421-2109   Email: